EHS Community Council Agenda/Minutes

2019-20

EHS School Safety Meeting 11-6-19

Deputy Travis Allred, Millard CountyOfficer Joshua Vann, Great Basin Nat’l Park
Jenny Hamilton, Parent – BakerSharon Conrad, Teacher
Brandi Roberts, Parent – BakerKath Hayward, Teacher
Annette Faber, Parent – EskDaleTeresa Conrad, Teacher
Kerri Wright, Parent – GarrisonNomi Sheppard, Administrator
  1. Reunification Site/Location
  1. EskDale Center – always meet there first
  2. Border Inn – if students need to be moved away “off-campus”
  3. Caregiver Emergency/Contact cards
  1. Use roster with a list of who is authorized to pick up
  2. Get permission slip with info on who is allowed to pick up
  3. Transportation (White Pine Buses would be difficult to access quickly)
  1. Use suburban
  2. Use teacher cars if necessary
  3. Use the deputy’s truck if necessary
  4. Use EskDale community residents if necessary
  5. Get permission slip with permission to transport student in non-district vehicles when necessary
  6. Notification/Communication with Parents/Primary Caregivers
  7. We decided to use Facebook Messenger as our communication tool. Allows 2-way communication and allows students to check-in. 90% of parents have Facebook accounts. The 10% who don’t would be more comfortable with Messenger. It is free.
  8. Student Rosters
  9. We currently have a roster of all students with parent contact numbers that can be modified to add authorized persons to pick up students.
  10. Security
  11. Deputy Allred and Officer Vann agreed to be present at reunification sites, if necessary and if possible (assuming they aren’t engaged in other emergency activities).
  12. Go-Kit
  1. What’s in a go-kit?
  2. Snake Valley address book in Go-Kit
  3. Mental Health Crisis Intervention
  1. Lora Vann – school social worker
  2. Dave Harley – community social worker
  3. Release Process
  4. What is the protocol for informing parents of missing, injured, deceased children?
  5. Practice/Drills
  6. Nothing full-fledged. During drills with students, discuss the reunification process. Tell students to be orderly, follow instructions, move quickly.

Other items discussed:

  • RAD Kids Program (self-defense) – Deputy Allred receiving training and certification
  • Everbridge suggested as a communication platform
  • Officer Vann has old radios at the Park that he can donate to EHS. Need a radio for the center too. What about Border Inn?
  • Give code names to locations:
  • A = Auditorium
  • B = Border Inn
  • C = Center (EskDale Ctr)
  • Reverse 911 – Deputy Allred to see how this works.
  • Deputy Allred says Supt Styler interested in looking at/funding? security options for building e.g. single entry key fobs, cards, codes, biometrics.
  • Deputy Allred says they can do an active shooter/EMS drill without students present. Brandi volunteered to be a student.
  • Deputy Allred and Officer Vann say they can come to talk to students about run/hide/fight scenarios, etc. They could lead students in a tabletop exercise. Students could also be asked to discuss what they would do in emergency situations at the movies, the mall. Situational awareness could be discussed.

2018-19

EHS School Safety Meeting – March 11th

Officer Joshua Vann – Great Basin National ParkSharon Conrad – Teacher
Brandi Roberts – ParentLois Faber – Teacher
Rowena Leonard – GrandparentTeresa Conrad – Teacher
Melanie Heckethorn – StudentKath Hayward – Teacher
Nomi Sheppard – Administrator

Discussion/Action Items:

  • SwiftK12 Communication App
  • Too many screens and options before sending text, difficult to do while stressed in an emergency
  • Does not allow texting back
  • You cannot see a phone number or name for the sender just a 6 digit number
  • How does emergency check-in work on Facebook?
  • 3/15 Nomi researched. You can not create your own “Safety Check” in Facebook
  • “When an incident such as an earthquake, hurricane, mass shooting or building collapse occurs where people might be in danger, a global crisis reporting agency alerts Facebook.
    If a lot of people in the affected area are posting about the incident, Safety Check will be activated and those people in the area may receive a notification from Facebook to mark themselves safe. People who click the Safety Check notification will also be able to see if any of their friends are in the affected area or have marked themselves safe.”
  • https://www.facebook.com/help/141874516227713?helpref=faq_content
  • Land Lines
  • Who in the Valley has landlines and phones to use them?
  • See Community Landlines Google Sheet
  • Late April/Early May – Active Shooter Drill
  • Active Shooter Scenario
  • Communicating during scenario
  • Talking to emergency responders/law enforcement
  • Identify our school
  • Name injuries
  • Is shooter still at large?
  • What does he look like?
  • Radios allow all to hear
  • Don’t try to communicate while running/hiding/fighting
  • Listen and follow all instructions from officers
  • DON’T run towards officers
  • FIGHT if you can
  • When shooter reloads
  • You can survive gunshots that don’t hit the heart, head or arteries
  • Incident Command Post
  • Where is this located?
  • What about a button in EHS office that automatically notifies someone in the EskDale Office?
  • Auditorium safety concerns
  • All committee members agreed that fighting back may be the only option if an attack where to occur in the auditorium during choir
  • How do students practice this?
  • Identify exits in auditorium so all students know where they are
  • Windows in auditorium cannot be opened
  • Bomb Threat Scenario
  • If you suspect a bomb in a package – DO NOT SHAKE IT!
  • Office Vann shared story of a person who did this…
  • Students should evacuate to at least a ¼ mile radius in case of bomb threat
  • Reunification/Transportation
  • It would be difficult to get busses here quickly in emergency. (One bus stays in Spring Valley during the day)
  • Community Members, staff, fellow students may be asked to help transport
  • Use EskDale Center basement as Reunification Point
  • If a student has died, gather all parents immediately and inform the parent then; do not keep them waiting for hours wondering in agony.
  • Crisis Counseling
  • Utilize district resources
  • Post-meeting
  • Gary Perea suggested that the Border Inn party room be set up for a staging area.

School Safety Meeting Minutes from February 11, 2019

Deputy Travis Allred, Millard CountyOfficer Joshua Vann,
Great Basin Nat’l Park
Rowena Leonard, Grandparent – BakerRex Leonard, Grandparent – Baker
Melanie Heckethorn, Student –
Student Council VP
Dean Hayward, Parent,
Director of Operations EskDale
Christina Crouch, Parent –
Hidden Canyon
Donnie Crouch, Parent –
Hidden Canyon, former AirMed pilot
Kerri Wright, Parent – GarrisonSharon Conrad, Teacher
Teresa Conrad, TeacherKath Hayward, Teacher
Lois Faber, TeacherNomi Sheppard, Administrator

2.4.3.   School Emergency Preparedness Plan

  • Identification of evacuation assembly plan areas both in and outside of

school buildings.

  • Identification of shelter or protection areas.
  • Schools shall have a method by which parents and the public can be

notified of school emergency situations.

  • contain measures that shall ensure that, during an emergency, school children receive adequate educational services and supervision during school hours and that, under extraordinary circumstances when parents cannot be notified, the administration shall act according to the District Emergency Preparedness Plan.

2.5.1.   Performing a Hazard Assessment

  • Begin with a building and site assessment. Examine the grounds with any previous use in mind: old foundations, slopes or embankments that could cave in or slide.
  • Check neighboring areas for hazardous vegetation, buildings, or activities.

2.6.1.   Maps and Floor Plans 

  • Maps of the community, school site, and school floor plans provide summaries of the natural and manmade features of the area. Topographic maps and street maps can be used to assess the vulnerability of the school to floods, landslides, forest fires, and transportation accidents involving hazardous materials.
  • Identify shelter areas.
  • Plan evacuation routes to avoid hazardous areas (boiler rooms, wooden stairwells, etc.).
  • Use building safety features such as firewalls.
  • Locate gas, water, electrical shut off, underground gas lines, and fire suppression equipment.
  • Chemical storage areas.

2.6.2. School and District Organizational Charts

  • Organizational charts with telephone numbers are valuable during planning activities or actual emergencies.

2.6.3. School and District Property Inventory

  • Evaluation of inventory may reveal equipment that must be considered a hazard.

2.6.4. Community Resources

  • Each school shall have a written plan for the organized use of community resources, including:
  • (1) Temporary shelter for students or for classrooms.
  • (2) Human resources such as emergency management officials, firefighters, and law enforcement officials to speak to student groups, conduct training workshops for school staff members, and give instruction to adults.

2.6.5. School Call-Up Lists

  • Develop and maintain a list of names, address, and phone numbers for staff and emergency services personnel. Provide a pocket card with this information to each school staff member in compliance with district records access and management policy. It is suggested that schools to have a parent/guardian “call-down tree” if notification of parents is necessary.